With over 1,000 internal employees and 20,000 employees out working on client sites, the Chandler Macleod Group is one of the region's largest employers - so we know what it takes to recruit, select and retain the best people. In fact, everything we do relates to unleashing potential in people and companies; from providing today's career opportunities to planning, measuring and managing the workforces of tomorrow.
We are looking for a Administration Officer to provide to provide a high level of administrative support in Bendigo.
THE ROLE We're looking for an experienced and reliable Administration Officer to provide administrative and office management support for Bendigo and the Central Victorian Region. The role encompasses administration duties, office management duties, financial management support (invoice receivable and processing), and other general office and administration duties. You will be working full-time within a fast-paced environment and no two days will be the same! Key Responsibilities:
Answer telephone and direct calls to appropriate personnel, take accurate message and pass onto the appropriate personnel in a timely manner
Collect incoming mail from PO box, date stamp and record ALL incoming and outgoing mail, distribute incoming mail to recipients, register and postal of outgoing mail
File and archiving documents
Attend and take minutes of meetings and distribute to attendees in a timely manner
Maintain office calendars and book meetings
Organise staff medicals and order uniforms
Provide administration support to senior personnel
Track purchase orders / delivery docket / invoices for goods ordered and receipting of items and chemical deliveries
Send invoices to accounts department for processing and file invoices at site
Maintain the invoice tracker to record all purchasing activities including delivery dockets and mail deliveries, client correspondence and accounts
Support regional safety, health, environment and quality functions
Manage contractor insurance records and site induction records
Coordinating the monthly reports and invoices for clients
WHO WE ARE LOOKING FOR To be successful for this role you must have:
Ability to work under pressure and meet deadlines.
Excellent time management & organisational skills.
Exceptional attention to detail and high level of accuracy at all times.
Excellent verbal and written communication skills in order to liaise with clients and draft correspondence and documentation; advanced level of spelling and grammar.
Accounts Receivable/Payable experience in essential
Qualification in Admin/Office management is desirable.
Previous experience working in an office environment.
Quality systems experience preferred but not essential.
Excellent verbal and written communication.
Intermediate level experience with Microsoft Suite.
To be successful for this role you MUST have full working rights to work in Australia. If this sounds like the perfect role for you - please apply now! How to apply: Please click 'APPLY" to upload your details and resume to be considered for this role. You can also send in your resumes directly to firstname.lastname@example.org or call me on 0414 978 929 for a confidential chat regarding the role.